We’re a team of Professional Conference Organisers (PCOs) and retreat planners based in the Blue Mountains delivering outstanding events Australia-wide
CONFERENCE MANAGEMENT
- Superb Australian and New Zealand venues
- For Associations and Non-Profit Organisations
- Full PCO Service
- For 100-1000 People
CORPORATE RETREATS
- Spectacular Blue Mountain venues
- Full-service Event Management
- Trusted Suppliers
- For 20-100 people
Why choose us as your conference or retreat planner?
At BM Conferences, we’re a team of experienced conference and event professionals who share a passion for delivering thoughtful, seamless and impactful events. With decades of combined experience, we bring deep industry knowledge, creative ideas and a calm, can-do attitude to every project we take on.
- We’re proudly independent—not tied to any hotel chains or travel companies—so your event won’t be limited by hidden contra-deals or preferred supplier agreements. Instead, we build every event from the ground up to suit your needs, goals and budget.
- As a boutique operation, we manage no more than a dozen conferences a year. This means we can give your event the time and attention it deserves. We’re hands-on, agile and flexible, and you’ll always have a single point of contact along with a dedicated on-the-ground event manager to guide you through every step.
- We also provide access to special rates on hotels, restaurants and local activities, and tailor every element to create a 100% personalised experience for your delegates. Plus, we’ve got your event covered when it comes to public liability and insurance, so you can focus on your program while we handle the rest.
What people are saying.
Testimonials from some of our recent conferences
Recent Projects
Here is just a small sample of the events we’ve managed.
One paragraph each for each event using this sort of format:
Event: Australian Bushfire Building Conference
Date: 2017 – present
Event type: Hybrid & in-person industry conference
Location: Blue Mountains, NSW
Duration: 2-days
Attendees: 300 (average)
Collab. partner Blue Mountains Economic Enterprise
Major Partner the NSW Rural Fire Service
Notes: 2020 Conference was one of the first hybrid events in Australia using the new OnAIR virtual conference portal from EventsAIR.
The event (during the first wave of COVID restrictions) was attended by 70 onsite delegates and an additional 280 online industry participants.
Costs vary depending on the size, scope and complexity of your event. Some projects are billed at an hourly rate, while others attract a fixed project management fee. While it might seem more cost-effective to manage the event yourself, the time and stress involved can quickly add up. By engaging a professional conference organiser, you gain efficiency, industry expertise, and peace of mind, so you can focus on your core work or the parts of the event you enjoy most.
Our quotes are tailored to your event needs and typically include full-service event management—covering accommodation, travel logistics, catering, venue hire, AV, team-building activities, and more. We liaise with all suppliers on your behalf and provide a consolidated proposal so you have a clear picture of the total cost.
We understand that managing cash flow is important. Payment schedules vary depending on supplier agreements, but generally involve an initial deposit followed by staged payments. For conferences, our fees are typically covered through a structured instalment plan and are often absorbed within delegate registration fees and sponsorship income.
We specialise in full event management, not just venue sourcing alone. Our value lies in managing your event from start to finish, including finding and negotiating with venues as part of an overall package. If you’re looking for more than just a room, we’re here to help.
Outsourcing to professional event managers saves you time, reduces stress, and ensures nothing is overlooked. We bring years of experience, strong industry relationships, and a calm, solutions-focused approach to every event. You can focus on your team, your program and your attendees, while we handle the logistics behind the scenes.
Very! We work closely with you throughout the entire process. You’ll make all key decisions, help shape the program, and stay updated at every step. Think of us as an extension of your team, here to make your vision happen, not take it over.
We specialise in conferences, workshops, site tours, hybrid events and professional forums, mainly in the association, academic and government sectors. Whether it’s a one-day seminar or a multi-day international conference, we can help.
We also have a passion for retreats and small team gatherings in the Blue Mountains, where we’re proudly based. Our local knowledge means we can source stunning venues, unique experiences, and trusted suppliers to help you create an inspiring and seamless regional event, whether it’s for strategic planning, professional development, or team connection.
We’re proudly based in the beautiful Blue Mountains, NSW, but our work takes us across Australia and beyond. We regularly manage conferences in capital cities, regional centres and online, working with clients from all over the country.
Whether your event is in Sydney, Canberra, Melbourne, Brisbane, or right here in the Blue Mountains, we’re ready to help. We’re well-versed in remote collaboration and happy to travel to your location as needed. Our local base also gives us a unique edge when it comes to planning retreats and regional events in the Blue Mountains. We know the venues, the people and the special touches that make a local event memorable.
Enquire now
Click the button to provide some brief information. We’ll get back to you with some initial ideas and indicative costings.
