Professional conference management Australia-wide.
Managing all the details
At Blue Mountains Events & Conferences we care about creating the best conference experience for you and your guests. From idea to delivery, we’re with you all the way. We manage all the details of your conference from end-to-end, ensuring you have a successful event without all the stress of its organisation.
Depending on what services you require, we can offer a broad range of options to help you produce the best event possible.
Experience that counts
Our Principal Agnes Zalan is a Professional Conference Organiser (PCO) who has successfully managed scores of conferences and events in Sydney and Regional NSW for over two decades.
Our expertise is in managing conferences for non-profit organisations and professional associations – events that exceed all expectations without blowing the budget.
Packaged Services
We offer best-value packages that provide all the services you need from sourcing take-home conference supplies to managing speaker submissions and orchestrating memorable social events.
If your event involves paid delegates (is there ever a case where delegates don’t pay?), our conference management costs can be included in the larger conference budget. Visit the FAQ page (include link) for more info.
All the applause, none of the stress
Sometimes what seems like a simple enough task – getting together a group of experienced professionals to talk to your membership – can snowball into a huge burden for the organiser.
There are so many small details that, if not checked, can lead to stress and frustration, or worse, a truly dismal event.
If you are a small to medium organisation with no time to organise your conference or wanting to expand your event’s reach, look no further. We specialise in conferences for organisations whose events are growing or don’t have the resources to manage an event themselves.
When you work with us, you get to enjoy seeing your event unfold exactly as your organisation envisioned without the stress of having to manage all the details.
Our Conference Management Services.
Strategic Planning
No matter what stage you’re at we can help you identify and plan for success through strategic planning, whether you’re at the very beginning with only a great idea to show or you require some direction finessing your conference purpose. We can work with you to identify and monitor your objectives, create your budget, formulate a critical path and timeline, survey your potential delegates and more! Following your conference completion, we can bring all this information together with reporting and recommendations to help you reflect and plan.
Budgetary Management
As part of our holistic service, we work in collaboration with you to develop a realistic budget and work within that budget to create your event. To keep you in the loop throughout the process, we continually monitor your income and expenditure. We can also provide you with helpful real-time budget reports.
Team Building Activities
Our network of team building activity providers can come up with the perfect ideas to get your teams working together and bonding like never before.
Technology
We work closely with all of the Blue Mountains’ event technology companies and in-house teams at hotels, and can provide all the latest tech, including hybrid conferencing.
Sponsorship & Exhibition Services
We understand the need to hit specific sales target or deliver on a particular experience. In collaboration with you, we can coordinate exhibition design and sponsorship strategy in line with your objectives. We liaise with any vendors, simplifying your experience to one simple point of contact.
Accommodation Program Development
Looking for an enticing and functional conference program? We take care of coordination, scheduling and technology, all ensuring optimal flow and interaction with a smooth delivery for ultimate event engagement.
Speaker Management
Experts in organising and managing event speakers, we can be a guiding voice in your selection process as well as providing a holistic service to make your speakers feel looked after. We offer the complete coordination of speaker requirements as well as the VIP treatment through seamless coordination of all entitlements such as flights and accommodation. Other details like onsite speaker rooms or special onsite assistance can also be provided.
Brand & Marketing Coordination
Working closely with trusted suppliers and vendors, we maintain oversight over your conference brand. We ensure your materials are delivered to the highest quality, on budget and on deadline. We can also work with you for initial brand development to establish an innovative and engaging conference brand.
In collaboration with industry specialists, we can coordinate your event marketing, help identify your key messages and assist you in gaining exposure in the media, your industry and the general public.
Digital & Social Media
In addition to marketing and branding services, we can also take care of your digital and social media needs. In today’s climate, a well maintained website, social media and email marketing campaign are essential for keeping your delegates updated and engaged in your upcoming conference. We coordinate all these efforts for you so you can relax and trust your delegates are informed and excited.
Venue & Supplier Management
To make certain you engage the best possible vendors, venues and general services, we coordinate your quotes, contracts and liaise with people on site. Our experience allows us to negotiate and manage aspects of supply and set-up for your event, including competition pricing and stress-free set-up. This management also extends to event bump in and bump out, as well as any required transport and travel logistics.
Our accreditations & memberships
You’re in good hands with Blue Mountains Events & Conferences. As Professional Conference Organisers we give peace of mind that we follow best practices and act with integrity at all times.
We’re also a Regional Conferencing Supplier on the NSW Govt’s Meet In NSW portal (needs a link) and members of Blue Mountains Tourism.
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Enquire now
Call Agnes on 0418 147 831 or provide some brief info below and we’ll get back to you ASAP with some initial ideas and indicative costings.
