Conference Management

Professional conference management Australia-wide.

Managing all the details

At BM Conferences we care about creating the best conference experience for you and your guests. From idea to delivery, we’re with you all the way. We manage all the details of your conference from end-to-end, ensuring you have a successful event without all the stress of its organisation.

Depending on what services you require, we can offer a broad range of options to help you produce the best event possible.

Experience that counts

With over 20 years of conference and event experience, the BM Conferences team has delivered successful events across Australia.

We specialise in managing conferences for not-for-profit organisations and professional associations, creating events that exceed expectations while staying on budget.

Packaged Services

We offer best-value packages that provide all the services you need from sourcing take-home conference supplies to managing speaker submissions and orchestrating memorable social events.

If your event involves paid delegates, our conference management costs can be included in the larger conference budget. Visit the FAQ section on the Home page for more info.

All the applause, none of the stress

Sometimes what seems like a simple enough task – getting together a group of experienced professionals to talk to your membership – can snowball into a huge burden for the organiser.

There are so many small details that, if not checked, can lead to stress and frustration, or worse, a truly dismal event.

If you are a small to medium organisation with no time to organise your conference or wanting to expand your event’s reach, look no further. We specialise in conferences for organisations whose events are growing or don’t have the resources to manage an event themselves.

When you work with us, you get to enjoy seeing your event unfold exactly as your organisation envisioned without the stress of having to manage all the details.

Our Conference Management Services.

Strategic Planning

No matter what stage you’re at we can help you identify and plan for success through strategic planning, whether you’re at the very beginning with only a great idea to show or you require some direction finessing your conference purpose. We can work with you to identify and monitor your objectives, create your budget, formulate a critical path and timeline, survey your potential delegates and more! Following your conference completion, we can bring all this information together with reporting and recommendations to help you reflect and plan.

Budgetary Management

As part of our holistic service, we work in collaboration with you to develop a realistic budget and work within that budget to create your event. To keep you in the loop throughout the process, we continually monitor your income and expenditure. We can also provide you with helpful real-time budget reports.

Team Building Activities

We work with a trusted network of team-building providers to design activities that align with your event goals. Whether you’re looking to boost collaboration, build leadership skills or simply add a fun and memorable element to your program, we’ll help deliver experiences that bring your team together.

Technology

We collaborate with leading event technology providers and in-house AV teams across Australia to deliver reliable, high-quality solutions for your conference. From hybrid event setups to live streaming, digital registration, and interactive delegate engagement tools, we ensure your tech runs smoothly, wherever your event is held.

Sponsorship & Exhibition Services

We understand the need to hit specific sales target or deliver on a particular experience. In collaboration with you, we can coordinate exhibition design and sponsorship strategy in line with your objectives. We liaise with any vendors, simplifying your experience to one simple point of contact.

Accommodation Management

We manage all aspects of your conference accommodation, from negotiating room blocks and special rates to coordinating booking links and guest communications. Our goal is to ensure a smooth and stress-free experience for your delegates, no matter the group size or location.

Speaker & Program Management

We provide end-to-end support for speaker and program coordination, ensuring your agenda runs smoothly and your presenters feel supported. Our services include managing invitations, collecting bios and abstracts, scheduling presentations, and coordinating speaker logistics such as travel and accommodation.

We also assist with onsite needs like speaker-ready rooms, AV requirements, and VIP support, delivering a polished experience for both speakers and attendees.

Brand & Marketing Coordination

Working closely with trusted suppliers and vendors, we maintain oversight over your conference brand. We ensure your materials are delivered to the highest quality, on budget and on deadline. We can also work with you for initial brand development to establish an innovative and engaging conference brand.

In collaboration with industry specialists, we can coordinate your event marketing, help identify your key messages and assist you in gaining exposure in the media, your industry and the general public.

Digital & Social Media

In addition to marketing and branding services, we can also take care of your digital and social media needs. In today’s climate, a well maintained website, social media and email marketing campaign are essential for keeping your delegates updated and engaged in your upcoming conference. We coordinate all these efforts for you so you can relax and trust your delegates are informed and excited.

Venue & Supplier Management

To make certain you engage the best possible vendors, venues and general services, we coordinate your quotes, contracts and liaise with people on site. Our experience allows us to negotiate and manage aspects of supply and set-up for your event, including competition pricing and stress-free set-up. This management also extends to event bump in and bump out, as well as any required transport and travel logistics.

You’re in good hands with BM Conferences

As Professional Conference Organisers we give peace of mind that we follow best practices and act with integrity at all times.